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发表于 2006-1-18 19:56:15
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<SPAN class=tpc_content>中加农业发展项目北京办公室招聘行政助理(2-20截止)<BR>招 聘 -- 行政助理(北京项目办公室) Administrative Assistant (Beijing Program Office)<BR><BR> Administrative Assistant (Beijing Program Office)Job Description<BR><BR> Project:Small Farmers Adapting to Global Markets Project(CN/031565)Sustainable Agriculture Development Project Phase II(CN/032079)<BR><BR> Position Name (No.):Administrative Assistant (6423)<BR><BR> Reports tProgram Administrator<BR><BR> Location:Beijing Program Office<BR><BR> Position Summary<BR><BR> The Administrative Assistant will work under the supervision of Program Administrator and will be primarily responsible for logistics duties related to the implementation of the Small Farmers Adapting to Global Market project (SFAGM), Sustainable Agricultural Development Project Phase II (SADP) as well as Livestock Health Extension Service Project (LHESP) as deemed necessary.<BR><BR> Duties and Responsibilities<BR><BR> The Administrative Assistant under contract to Agriculture & Agri-Food Canada (AAFC), will be responsible t<BR><BR> 1. Reception<BR><BR> Attend to telephone exchange system, taking messages, forwarding calls and where necessary, screening callers;Ensure that all incoming phone calls are handled in an efficient and courteous manner;Edit the after hours answering machine and action recorded messages;Monitor and control security access door;Attend courteously to visitors and ensure that proper security procedures are followed strictly;Attend to courier dispatches by telephoning the courier and raising the necessary documentation;Accept and sign for courier and other deliveries, enduring the same is delivered to the appropriate persons;Assist in coordination and preparation of projects communications and desktop publication;Help massive mailing by folding collating into envelopes or as otherwise requested;Maintain a neat and organized reception area; <BR><BR> 2. Logistic?¤ Book hotels and airlines/train tickets and other transportation;<BR><BR> ¤ Solicit letters of invitation for Canadian LTTAs/STTAs as required;<BR><BR> ¤ Set up working file for each Canadian STTA, including Checklist and Information Sheet;<BR><BR> ¤ Inform AAFC Ottawa office of BPO staff/STTAs travel schedule;<BR><BR> ¤ Arrange for pick-up service;<BR><BR> ¤ Renew Canadian LTTAs' certificates, including expert card, visa, residence permit;<BR><BR> ¤ Assist in mobilization/demobilization of LTTAs and field staff;<BR><BR> ¤ Assist in coordinating meetings/appointments related to training;<BR><BR> ¤ Manage filing, keep file list updated and set up new files timely;<BR><BR> ¤ Arrange for printing business cards;<BR><BR> ¤ Manage office supplies: stationery, mineral water, etc.<BR><BR> ¤ Arrange for repairing/maintaining office equipment and furnishings;<BR><BR> ¤ Performs typing and transcription duties as required;<BR><BR> ¤ format/edit project documentation as required;<BR><BR> ¤ Send faxes, photocopy/bind documents as required;<BR><BR> ¤ Subscribe books/magazines/newspapers as required;<BR><BR> 3. TrainingProvide training assistance as needed, i.e. itinerary draft, selection criteria, distribution to partner ministries, visa processing, etc.Allocate the documents to translation company and follow up the translation; keep record of the translated documents.Personal suitability1. College Graduate;2. Proficiency in both spoken and written English and Chinese;3. Ability to access e-mail, electronic calendars, and other office support softwares;4. § Highly organized. Outgoing personality. Pleasant, courteous and helpful;5. Typically requires one year of related experience;6. Professional appearance and presentation.<BR><BR> 截止日期: 2006年 2月20日<BR><BR> 注意: 凡符合上述招聘条件且对该职位感兴趣的人员, 均可将简历发到<A href=\"mailto:bjgao@ccag.com.cn\">bjgao@ccag.com.cn</A>的信箱, 并请在邮件标题注明您应聘的职位. 一经选中, 我们将通知您面试.<BR><BR> Note: Anyone who meets the requirements and is interested in the position may send his/her resume to <A href=\"mailto:bjgao@ccag.com.cn\">bjgao@ccag.com.cn</A> and note which position you apply in the email title, but only the candidates screened will be notified to have an interview.</SPAN><BR><!----> |
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